 | SENSITIVE TASK INVENTORY LIST | Publication Date | 26/05/2025 |
| Revision No | - | ||
| Revision Date | 26/05/2025 |
| Unit: Burdur Mehmet Akif Ersoy University Technical Sciences Vocational School | ||||
| Order No | Sensitive Tasks | Unit Where the Sensitive Task is Carried Out | Responsible Unit Manager* | Consequences of Not Executing the Task |
| 1. | Implementation of Laws, Regulations, and Other Legislation | Vocational School Secretariat Financial Affairs Personnel Affairs Student Affairs Writing Affairs | Directorate Office | Disruption of education, delays in achieving institutional goals, issues in institutional representation and competence, loss of rights, erroneous transactions, waste of resources, criticism, investigation, legal sanctions |
| 2. | Preparation of payment documents related to salary, additional lessons, overtime, travel expenses, and purchases | Financial Affairs | Directorate Office | Loss of rights due to late payments, public and personal losses, potential legal sanctions and grievances due to erroneous payments, loss of rights, legal sanctions, erroneous payments, accountability |
| 3. | Timely preparation of periodic writings and submission to relevant units | Financial Affairs Personnel Affairs Student Affairs Writing Affairs | Directorate Office | Grievances for individuals and institutions due to delayed, incomplete, or non-existent correspondence, legal sanctions, criticism, and loss of the administration's reputation. |
| 4. | Timely provision of information to those wishing to benefit from the right to information law | Financial Affairs Personnel Affairs Student Affairs Writing Affairs | Directorate Office | Non-compliance with laws, loss of the administration's reputation, legal sanctions. |
| 5. | Execution of Personnel Transactions | Directorate Office Department Heads Vocational School Secretary Personnel Affairs | Directorate Office | Loss of Rights |
| 6. | Preparation of confidential writings, monitoring and implementation of laws and regulations | Vocational School Secretariat Personnel Affairs Student Affairs | Directorate Office | Violation of public and personal rights and interests due to leakage of confidential information, loss of reputation and trust |
| 7. | Appointment of personnel replacing those who leave sensitive tasks, disruptions in duties, and loss of reputation | Vocational School Secretariat | Directorate Office | Inability to ensure the regular continuity of sensitive tasks |
| 8. | Receipt, placement, and protection of movable assets. Financial loss, risk of benefiting and corruption | Financial Affairs | Directorate Office | Ensuring that public goods are not damaged, receiving and protecting goods according to the specifications set in technical specifications. Financial loss, risk of benefiting and corruption |
| 9. | Regular maintenance of fixed asset records | Financial Affairs | Directorate Office | Public loss and waste |
| 10 | Ensuring that installations and technical equipment are operational, resolving malfunctions, and regular monitoring | Vocational School Secretariat Financial Affairs | Directorate Office | Risk to safety due to negligence and disruption of education |
| 11. | Personal affairs of our Vocational School Academic and Administrative Staff | Teaching Staff, Vocational School Management Board. Program Coordinators Department Heads Financial Affairs Personnel Affairs | Directorate Office | Loss of rights due to untimely and improper handling of personal affairs |
| 12. | Updating our Vocational School's website | Information Processing and Web Commission | Directorate Office | Misleading stakeholders due to outdated web pages, loss of the administration's reputation |
| 13. | Timely reading of exam papers | Responsible teaching staff of the course | Directorate Office | Loss of rights, investigation, legal sanctions, loss of reputation |
| 14. | Printing of exam questions | Responsible teaching staff of the course | Directorate Office | Leakage of information and documents, loss of rights, investigation, legal sanctions |
| 15. | Timely electronic transfer of exam grades | Responsible teaching staff of the course | Directorate Office | Non-compliance with regulations and directives, exposure to legal sanctions, loss of time |
| 16. | Preparation of exam and course schedules | Department Heads | Directorate Office | Inability to achieve efficiency due to incomplete preparation of programs, loss of rights occurs and education is disrupted |
| 17. | Entering the curriculum through OBIS and performing course opening procedures | Responsible teaching staff of the course Student Affairs | Directorate Office | Grievances that may arise from system and human resource-related issues |
| 18. | Issuing documents according to students' requests through OBIS (Student certificate, transcript, military certificate, disciplinary certificate, etc.) | Student Affairs | Directorate Office | Student grievances |
| 19. | Appointment of advisors | Student Affairs | Directorate Office | Problems experienced by students in course assignment processes |
| 20. | Student registrations | Student Affairs | Directorate Office | Negative situations arising from incomplete and incorrect data entry in records and missing and inaccurate documents |
| 21. | Student Course Selection and Approval Procedures | Advisors | Directorate Office | Student grievances, loss of rights |
| 22. | Taking the academic calendar as a basis in educational activities | Teaching Staff | Directorate Office | Loss of rights arising from students not being informed timely and accurately about exam processes, and incorrect application of regulations and directives/ Loss of trust and reputation |
| 23. | Student scholarships, part-time students | Members of the Scholarship and Part-Time Student Commission | Directorate Office | Student grievances, loss of rights |
24. | Notification of permissions related to social activities attended by students to the teaching staff | Student Affairs | Directorate Office | Student grievances due to failing a course due to absenteeism, loss of rights |
| 25. | Appointment procedures made in accordance with Articles 31-35-39-40 of Law No. 2547 | Vocational School Secretariat Personnel Affairs | Directorate Office | Grievances arising from the late execution of appointments |
| 26. | Writing and notifying the decisions of the Vocational School Board, Vocational School Management Board, and Disciplinary Board. | Vocational School Secretariat Writing Affairs | Directorate Office | Loss of time, accountability, investigation, loss of reputation and trust |
| 27. | Ensuring inter-institutional, intra-institutional harmony and coordination of our Vocational School | Academic and Administrative staff | Directorate Office | Loss of trust and reputation, decline in success and preference |
| 28. | Preparation and publication of our Vocational School Performance Program, activity report, administrative unit activity report, internal control action plan, unit and department strategic plans. | Program Coordinators Department Heads Director Deputy Director Vocational School Secretary Financial Affairs Writing Affairs | Directorate Office | Loss of trust and reputation, decline in success and preference, non-compliance with laws |
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Organizer Mutlu IŞIK Acting Vocational School Secretary | Approver Assoc. Prof. Dr. Ali İhsan KAYA Vocational School Director
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